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Memory Threshold Violation Monitoring

Purpose​

The Memory Threshold Violation Monitoring solution continuously tracks Memory usage (specifically % Committed Bytes In Use) on Windows endpoints and alerts you only when a sustained, high‑load condition persists for a configurable amount of time. It is designed to ignore brief, harmless spikes and only generate tickets when a true performance issue requires your attention.

Unlike traditional monitoring that looks at a single fixed percentage, this solution uses a two‑threshold logic:

  1. High Threshold – the Memory percentage that starts the timer.
  2. Low Threshold – the percentage that resets the timer if the Memory falls below it.
  3. Sustained Minutes – the number of minutes the Memory must remain above the low threshold (after first exceeding the high threshold) before an alert is raised.

The actual monitoring is performed by a lightweight monitor that reads a local JSON configuration file every 15 minutes. A separate daily configuration writer task pulls the threshold values from ConnectWise RMM custom fields and writes that file, allowing you to manage policies entirely through custom fields without touching scripts.

The solution ships with two monitor sets that detect sustained high Memory identically but handle ticketing differently. You choose the one that fits the partner — see Ticketing Options.

Key Capabilities​

  • Two‑Threshold Alerting with Automatic Reset – Alert only on sustained high Memory. Brief spikes that drop back below the low threshold reset the timer automatically.
  • Choice of Ticketing Approach – Use the monitor's built‑in ticketing for zero extra setup, or the optional [Workflow] monitor for clean, standardized tickets driven by the CWRMM Ticket Management for Monitors workflow. See Ticketing Options.
  • Automatic Ticket Resolution (both options) – When Memory falls below the low threshold, the open ticket is closed automatically — by the monitor's auto‑resolution rule (built‑in) or by a Close webhook (workflow). No manual closure is required.
  • No Duplicate Tickets (both options) – A persistent high‑Memory condition never spawns repeated tickets. The built‑in monitor comments on the existing ticket; the [Workflow] monitor tracks state locally so exactly one ticket exists per incident (with no comment spam).
  • Informative Tickets – The alert includes how long ago the spike began, the current Memory usage, the top five Memory‑consuming processes (as a percentage of total physical memory), and the PowerShell command line when PowerShell is among them. The [Workflow] variant presents this with a clean, controlled subject and body.
  • Hierarchical Policy Management – Set Company‑wide defaults, override them at a Site, or set a unique value for a single Endpoint – all through custom fields.
  • OS‑Aware Targeting – Servers and Workstations automatically use their respective threshold fields (_Svr / _Wks).
  • Configuration / Monitoring Decoupling – Threshold changes take effect on the next daily (or manual) run of the configuration writer, without modifying the monitor itself.

Important Caveats & Behavior​

  • Daily Configuration Update – The configuration writer task runs once per day. If you change a custom field, the new thresholds will only be picked up after the next scheduled run. You can manually run the task on an endpoint to apply changes immediately.
  • Monitor Interval – The monitor checks Memory usage every 15 minutes against the stored configuration file.
  • Ticketing Behavior Depends on the Monitor – Both monitors auto‑close the ticket on recovery, but the mechanism and the comment handling differ. See Ticketing Options for the exact behavior of each.
  • One Monitor Per Device – The two monitors are mutually exclusive ticketing approaches. Import and deploy only one of them to a given device; deploying both would create conflicting or duplicate tickets.
  • Workflow Option Coverage – The [Workflow] monitor depends on a valid webhook URL and on the workflow running under its creator's permissions. If the creating user lacks access to a device, ticketing will silently fail for that device. The built‑in monitor has no such dependency and works on all machines.

Ticketing Options​

This solution provides two monitor sets that perform identical sustained‑Memory detection but handle ticketing differently. Choose one and import only that monitor — they are mutually exclusive per device.

Built‑in TicketingWorkflow Ticketing
MonitorMemory Threshold Violation MonitoringMemory Threshold Violation Monitoring [Workflow]
How tickets are createdCW RMM monitor's built‑in ticketingWebhook → CWRMM Ticket Management for Monitors workflow
Ticket subjectSet by the monitor; not customizableClean and controlled (e.g., Memory Threshold Violation - Memory - SERVER01 - 95 Percent)
Ticket bodyThe monitor's alert message in its fixed format (spike time, current usage, top five processes)A clean, controlled message: how long ago the spike began, the low threshold held above, current usage, and the top five processes (+ PowerShell command line if applicable)
While the alert persistsAdds a comment to the open ticket on each detection (bulky ticket)One ticket per incident; no comment spam
ResolutionAuto‑resolves via the monitor set's automatic resolution ruleAuto‑closes via a Close webhook to the workflow
Device coverageWorks on all machinesDepends on the workflow + a valid webhook URL + the workflow creator's device permissions
Extra components requiredNoneTrigger, Workflow, Ticket_Mgmt_Webhook_Url custom field, and a webhook instance
Best forPartners who want zero extra setupPartners who want clean, standardized tickets with no comment spam

How to choose:

  • Pick Built‑in if you want the simplest deployment and don't mind monitor‑generated ticket formatting and per‑detection comments.
  • Pick Workflow if you want clean, consistently formatted tickets without comment spam — and you can complete the one‑time workflow/webhook setup (and ensure the workflow is created by a user with access to all monitored devices). Both options auto‑close the ticket on recovery, so the decision comes down to ticket quality and setup versus universal coverage.

Whichever you choose, the group, the configuration writer task, the threshold / sustained‑minutes / enablement custom fields, and the local config file are shared and identical. Only the monitor — and, for the Workflow option, the trigger / workflow / webhook field — differ.

Associated Content​

Group​

NamePurpose
Memory Threshold Violation MonitoringDynamic group that targets Windows endpoints based on the MTVM_Enable custom fields, automatically pulling in devices authorized for monitoring. Shared by both ticketing options.

Task​

NamePurpose
Memory Threshold Violation Monitoring Configuration WriterRuns daily to resolve hierarchical thresholds from custom fields and writes the JSON configuration file for the monitor. Also writes the workflow webhook URL (TicketWebhookUrl) into the file when the Ticket_Mgmt_Webhook_Url field is populated. Shared by both ticketing options.

Monitor​

Choose one of the following monitors to import. They are mutually exclusive ticketing approaches for the same solution — do not deploy both to the same device. See Ticketing Options for help choosing.

NameTicketingPurpose
Memory Threshold Violation MonitoringBuilt‑inRuns every 15 minutes, reading the local JSON configuration file. Evaluates sustained Memory usage via the two‑threshold logic and generates / resolves tickets using the monitor's built‑in ticketing.
Memory Threshold Violation Monitoring [Workflow]WorkflowRuns every 15 minutes, reading the same JSON configuration file. Performs the same Memory evaluation but creates and closes tickets by firing webhooks to the CWRMM Ticket Management workflow, producing clean tickets with no comment spam.

Trigger (Workflow option only)​

NamePurpose
CWRMM Ticket Management for MonitorsWebhook trigger that receives Create / Close / Comment payloads from the [Workflow] monitor and starts the ticketing workflow. Required only for the Workflow option.

Workflow (Workflow option only)​

NamePurpose
CWRMM Ticket Management for MonitorsCreates, closes, and comments on ConnectWise tickets based on the monitor's webhook payloads. Required only for the Workflow option.

Custom Fields: Enablement​

These fields act as the "on/off switch" for the solution. They use a Dropdown (Enable or Disable) to dynamically target devices.

NameLevelTypePurpose
MTVM_Enable_SvrCompanyDropdownEnables or disables Memory monitoring for servers at the Company level.
MTVM_Enable_WksCompanyDropdownEnables or disables Memory monitoring for workstations at the Company level.
MTVM_Enable_Svr_SiteSiteDropdownSite‑level override for server enablement.
MTVM_Enable_Wks_SiteSiteDropdownSite‑level override for workstation enablement.
MTVM_EnableEndpointDropdownEndpoint‑level override to explicitly enable/disable specific machines.

Custom Fields: High Threshold​

Enter the Memory percentage that starts the sustained‑usage timer. Must be higher than the low threshold.

NameLevelTypePurpose
MTVM_HighThreshold_SvrCompanyText BoxCompany baseline for servers (Default: 95).
MTVM_HighThreshold_WksCompanyText BoxCompany baseline for workstations (Default: 90).
MTVM_HighThreshold_Svr_SiteSiteText BoxSite‑level override for servers.
MTVM_HighThreshold_Wks_SiteSiteText BoxSite‑level override for workstations.
MTVM_HighThresholdEndpointText BoxEndpoint‑level override (applies to both OS types).

Custom Fields: Low Threshold​

Enter the Memory percentage that resets the timer and clears the alert. Must be lower than the high threshold.

NameLevelTypePurpose
MTVM_LowThreshold_SvrCompanyText BoxCompany baseline for servers (Default: 90).
MTVM_LowThreshold_WksCompanyText BoxCompany baseline for workstations (Default: 85).
MTVM_LowThreshold_Svr_SiteSiteText BoxSite‑level override for servers.
MTVM_LowThreshold_Wks_SiteSiteText BoxSite‑level override for workstations.
MTVM_LowThresholdEndpointText BoxEndpoint‑level override (applies to both OS types).

Custom Fields: Sustained Minutes​

Enter the number of minutes the Memory must remain above the low threshold (after spiking above the high threshold) before an alert is generated.

NameLevelTypePurpose
MTVM_UsageMins_SvrCompanyText BoxCompany baseline for servers (Default: 30).
MTVM_UsageMins_WksCompanyText BoxCompany baseline for workstations (Default: 30).
MTVM_UsageMins_Svr_SiteSiteText BoxSite‑level override for servers.
MTVM_UsageMins_Wks_SiteSiteText BoxSite‑level override for workstations.
MTVM_UsageMinsEndpointText BoxEndpoint‑level override (applies to both OS types).

Custom Fields: Ticketing (Workflow option only)​

Required only when you deploy the [Workflow] monitor. The configuration writer reads this field and writes its value into the config file as TicketWebhookUrl, which the [Workflow] monitor uses to reach the ticketing workflow. If you deploy the built‑in monitor only, you may skip this field — the configuration writer tolerates its absence.

NameLevelTypePurpose
Ticket_Mgmt_Webhook_UrlCompanyText BoxStores the workflow's webhook URL (copied from the trigger's webhook instance) as its Default Value.

Implementation​

Follow these steps in order. Steps 1–3 and 6–8 are common to both ticketing options. Steps 4–5 are where you choose and configure your ticketing approach — import only the monitor for the option you choose.

Step 1: Create the Shared Custom Fields​

Create all 20 shared custom fields listed below in ConnectWise RMM. These are required regardless of which ticketing option you choose.

Step 2: Create the Group​

Create the dynamic group that will automatically target the enabled machines.

Step 3: Create the Configuration Writer Task​

Set up the configuration writer script that will run on the targeted endpoints.

This task also writes the workflow webhook URL into the config file when the Ticket_Mgmt_Webhook_Url field is populated. If you choose the built‑in option and skip that field, the task still runs successfully (the relevant row is set to Continue on Failure) and simply writes a placeholder the built‑in monitor ignores.

Step 4: Choose Your Ticketing Approach​

Decide whether the partner will use Built‑in or Workflow ticketing. See Ticketing Options for the comparison and guidance. Your choice determines which monitor you import in Step 5 and whether you need the workflow components.

Step 5: Create the Monitor (and Workflow Components, if applicable)​

Option A — Built‑in Ticketing​

Import the original monitor. No additional components are required.

Option B — Workflow Ticketing​

Import the [Workflow] monitor and set up the workflow components. Complete the following in order:

  1. Create the Ticket_Mgmt_Webhook_Url custom field (Company, Text Box).
  2. Install the CWRMM Ticket Management for Monitors workflow from the ProVal - Content Community. This also installs the trigger.
  3. In the workflow's Trigger node, create a new webhook instance named CWRMM Ticket Management for Monitors and copy the generated URL. (See the workflow document's Create the Webhook Instance section.)
  4. Set that URL as the Default Value of the Ticket_Mgmt_Webhook_Url custom field and save. Then run the Configuration Writer task once (or wait for the next daily run) so the config file is populated with the real URL before the [Workflow] monitor relies on it.
  5. Configure the workflow's Create Ticket action (Service Board and assignment) to match your environment. (See the workflow document's Configure the Create Ticket Action section.)
  6. Import the Memory Threshold Violation Monitoring [Workflow] monitor.

Important — user permissions: The workflow runs under the context of the user account that creates it. Create the workflow with a user that has access to all devices you intend to monitor; otherwise ticket creation/closure will silently fail for any device that user cannot access. See the workflow document for details.

Step 6: Schedule the Task​

Schedule the Memory Threshold Violation Monitoring Configuration Writer task to run once per day against the Memory Threshold Violation Monitoring group, as described in the Schedule Task section of the task's document.

Whichever monitor you imported is already configured to run every 15 minutes against the same group and requires no additional scheduling.

Step 7: Review and Set Threshold Custom Fields​

Review the default threshold values and set the threshold custom fields as required for your environments. You can set broad Company‑level baselines, and then configure specific Site‑level or Endpoint‑level overrides where tighter rules or exceptions are needed.

Step 8: Review and Set Enablement Custom Fields​

Set the enablement custom fields to Enable for the client, location, or specific endpoint to turn the solution and monitoring on for them. Machines will not be monitored until they are explicitly enabled via these dropdown fields.

FAQ​

Q: How does the Memory Threshold Violation monitor work?​

A local configuration file (JSON) is written daily by the configuration writer task. The monitor reads this file every 15 minutes, samples the Memory usage over 10 seconds, and applies a two‑threshold logic:

  • When Memory first exceeds the high threshold, a marker is created and the timer starts.
  • As long as Memory stays above the low threshold, the timer continues.
  • If the timer reaches the sustained minutes, an alert is raised.
  • If at any point Memory drops below the low threshold, the marker is deleted and the timer resets.

The two available monitors detect sustained high Memory identically — they differ only in how they create and close tickets (see Ticketing Options).

Q: What's the difference between the two monitors, and which should I choose?​

Both monitors read the same config file and detect sustained high Memory the same way, and both close the ticket automatically on recovery. The built‑in monitor (Memory Threshold Violation Monitoring) uses the monitor's native ticketing — simplest to deploy, but tickets carry monitor‑generated formatting and a comment is added on each detection. The [Workflow] monitor (Memory Threshold Violation Monitoring [Workflow]) creates clean, consistently formatted tickets via the CWRMM workflow with no comment spam — at the cost of a one‑time workflow/webhook setup. See the Ticketing Options comparison table.

Q: Do I need to import both monitors?​

No. The two monitors are mutually exclusive ticketing approaches for the same solution. Import and deploy only one per device. Deploying both would create conflicting or duplicate tickets.

Q: What are the default thresholds if I don't set any custom fields?​

For servers: High = 95%, Low = 90%, Sustained Minutes = 30. For workstations: High = 90%, Low = 85%, Sustained Minutes = 30. These defaults are used when no Company, Site, or Endpoint field is populated.

Q: I changed a threshold custom field. When will the new values take effect?​

The configuration writer task runs once per day (by default). The new thresholds will be applied on the next scheduled run. You can manually execute the Memory Threshold Violation Monitoring Configuration Writer task on an endpoint to update the configuration file immediately.

Q: How quickly will I be notified of a sustained Memory issue?​

The monitor checks every 15 minutes. If the Memory has been above the low threshold (after spiking above the high threshold) for the configured number of minutes, a ticket will be created on the next monitor run. So the maximum delay from the moment the condition is met is 15 minutes.

Q: Will the ticket close automatically when the Memory usage drops?​

Yes, with either monitor. The built‑in monitor re‑runs the same script for resolution; when the Memory falls below the low threshold the marker file is deleted and the script outputs nothing, so the monitor's automatic resolution rule closes the ticket. The [Workflow] monitor fires a Close webhook on recovery and the workflow closes the ticket. Neither requires manual closure.

Q: Will the monitor create a new ticket every time it detects high Memory usage?​

No. With the built‑in monitor, the first sustained detection creates a ticket and subsequent detections add a comment to that same ticket. With the [Workflow] monitor, a local state machine ensures exactly one ticket exists per incident and adds no comments. In both cases a new ticket is only created if the issue was resolved (Memory dropped below the low threshold) and later re‑occurs.

Q: Why does the Workflow option need a trigger, a workflow, and a custom field?​

The [Workflow] monitor doesn't create tickets itself — it sends an HTTP POST (a webhook) to the CWRMM Ticket Management for Monitors workflow, which performs the actual ticket creation/closure in ConnectWise. The trigger provides the webhook endpoint, and the Ticket_Mgmt_Webhook_Url custom field stores that endpoint's URL so the configuration writer can pass it to the monitor via the config file.

Q: The [Workflow] monitor isn't creating or closing tickets. What should I check?​

Work through this checklist:

  1. The Ticket_Mgmt_Webhook_Url custom field's Default Value is set to the real webhook instance URL (not the placeholder).
  2. A webhook instance was created in the workflow's trigger and the URL was copied from it.
  3. The workflow is installed and published, and its Create Ticket action is configured for a valid Service Board.
  4. The Configuration Writer task was re‑run after the URL was set, so the config file contains the real URL.
  5. The user who created the workflow has access to the affected device (see the next question).
  6. The monitor's output for an action run — a failed webhook is logged there.

Q: Why does the [Workflow] monitor work on some machines but not others?​

The workflow runs under the context of the user account that created it. If that user lacks permission to a specific device, the workflow cannot create or update tickets for it and ticketing silently fails for that endpoint. Create the workflow with a user that has access to all monitored devices. The built‑in monitor has no such dependency.

Q: Can I switch from built‑in to workflow ticketing (or vice versa) later?​

Yes. Import the monitor for the new approach (and, for workflow, complete the trigger/workflow/webhook setup), then remove or disable the old monitor so both aren't active at once. Note that tickets already opened by the old approach won't be auto‑managed by the new one — close any stragglers manually.

Q: Why isn't a specific device being monitored?​

The device must be explicitly enabled via the MTVM_Enable custom fields. Check that the Endpoint, its Site, or its Company has the appropriate MTVM_Enable* field set to Enable. Blank or Disable entries will exclude the device from the monitoring group.

Q: I want to monitor only my servers, not workstations. How do I do that?​

At the Company level, set MTVM_Enable_Svr to Enable and leave MTVM_Enable_Wks blank or set to Disable. The dynamic group will then only pick up Windows Servers.

Q: Can I set different thresholds for a specific critical server?​

Yes. Set the desired threshold values directly in the Endpoint‑level custom fields (e.g., MTVM_HighThreshold, MTVM_LowThreshold, MTVM_UsageMins) for that machine. Endpoint values override everything else.

Q: What happens if I only set the high threshold but not the low threshold or minutes?​

The configuration writer will still apply defaults for the missing fields. For example, if you set MTVM_HighThreshold = 98 on a server but leave the others blank, the server will use Low = 90 (default) and Minutes = 30 (default).

Q: What does the monitor ticket contain?​

The ticket body includes how long ago the Memory spiked above the high threshold, the current Memory usage, a list of the top five Memory‑consuming processes (each process's working set expressed as a percentage of total physical memory), and — if applicable — the command line of any PowerShell process that is consuming Memory. The [Workflow] monitor presents this with a clean, controlled subject (e.g., Memory Threshold Violation - Memory - SERVER01 - 95 Percent) and body; the built‑in monitor uses the monitor's default subject and formatting.

Q: Can I disable monitoring for a single server temporarily without deleting custom fields?​

Yes. Set MTVM_Enable = Disable at the Endpoint level for that machine. The device will be removed from the monitoring group and no further monitoring will occur until you re‑enable it.

Q: I see the configuration file under ProgramData. Can I modify it manually?​

Manual changes to the JSON file will be overwritten the next time the configuration writer task runs. Always adjust thresholds through the custom fields to ensure consistency.

Q: The monitor output says "Memory monitoring configuration file not found." What should I do?​

This means the configuration writer task has not yet run on that endpoint. Run the Memory Threshold Violation Monitoring Configuration Writer task manually or wait for the next daily schedule.

Q: The monitor isn't generating tickets, or the ticket status isn't updating. How can I check if the configuration file is correct?​

Verify that the configuration file exists at C:\ProgramData\_Automation\Script\Test-MemoryUsage\Test-MemoryUsage.json. If the file is missing, run the Memory Threshold Violation Monitoring Configuration Writer task manually on the endpoint. If the file exists but the thresholds seem wrong, check the custom fields at the Endpoint, Site, and Company levels; the task will use the first valid value it finds in that order. After updating fields, manually run the task again to refresh the file. (For the [Workflow] monitor, also confirm the TicketWebhookUrl value in the file is the real webhook URL — see the workflow troubleshooting question above.)

Q: How can I tell if the monitor is actually running and evaluating Memory usage?​

Check the monitor's run history in the ConnectWise RMM console. You can also look for the marker file C:\ProgramData\_Automation\Script\Test-MemoryUsage\Test-MemoryUsage.flag. If it exists, a high‑Memory event is currently being tracked. If it does not exist, either no spike has occurred or the Memory has dropped below the low threshold and the timer has reset.

Changelog​

2026-07-23​

2026-07-15​

  • Initial version of the document