Summary

This workflow automatically creates and maintains a standardized set of organizational variables used across Rewst workflows. It ensures consistent configuration values, reduces manual setup time, and provides a reliable foundation for other integrations and automations. The workflow can be run during initial environment setup or any time you need to verify and repair missing or outdated variables.

Usage

Prerequisites

Before using this workflow, ensure the following requirements are met:

1. Rewst Admin Access: You must have permissions to create and edit organizational variables.
2. Variable Standards: Define the list of variables required by your environment or workflow library.
3. Optional Integrations: If you want environment-specific values (e.g., PSA, RMM, Azure), ensure those integrations are configured.

Configuration Steps

1. Import the workflow into your Rewst environment.
2. Review the default variable list and adjust names or defaults to match your standards.
3. Configure any environment-specific values or secrets.
4. Run the workflow in preview mode to review changes.
5. Execute the workflow to create or update variables.

Workflow Inputs

The workflow accepts the following input parameters:

Parameter	Type	Required	Description
mode	String	No	create, update, or sync. Default: sync
overwrite_existing	Boolean	No	Overwrite existing variable values. Default: false
variable_scope	String	No	Scope of variables to manage (e.g., global, integration). Default: global
variable_set	Array	No	Array of variable definitions to create or update
dry_run	Boolean	No	Preview changes without applying them. Default: false

Execution

Manual Trigger

1. Navigate to the workflow in the Rewst platform.
2. Click "Run Workflow".
3. Choose mode and optional overrides.
4. Review the summary and click "Execute".

Scheduled Execution

Run the workflow on a schedule (e.g., weekly) to detect and repair missing or drifted variables.

API Trigger

Call the workflow via the Rewst API to automate variable creation during onboarding or tenant provisioning.

Post-Execution Steps

After successful completion:

1. Review the generated variables and confirm their values.
2. Test dependent workflows to ensure they read the new variables.
3. Update any environment-specific secrets or credentials.

Returned Data

The workflow returns the following data upon completion:

{
  "success": true,
  "mode": "sync",
  "timestamp": "2026-01-22T10:30:00Z",
  "statistics": {
    "variables_checked": 25,
    "variables_created": 8,
    "variables_updated": 3,
    "variables_skipped": 14,
    "errors": 0
  },
  "created": [
    {
      "name": "psa_base_url",
      "value": "https://psa.example.com",
      "scope": "global",
      "status": "created"
    }
  ],
  "updated": [
    {
      "name": "rmm_api_key",
      "scope": "integration",
      "status": "updated"
    }
  ],
  "errors": [],
  "warnings": []
}

Return Data Fields

Field	Type	Description
success	Boolean	Indicates whether the workflow completed successfully
mode	String	The selected run mode (create, update, sync)
timestamp	String	ISO 8601 timestamp of the workflow execution
statistics	Object	Summary statistics for the operation
created	Array	Variables that were created during this run
updated	Array	Variables that were updated during this run
errors	Array	Any errors encountered during execution
warnings	Array	Non-critical warnings or notices

Error Handling

If the workflow encounters errors, the response will include detailed error information:

{
  "success": false,
  "errors": [
    {
      "code": "VariableCreateFailed",
      "message": "Unable to create variable: name already exists",
      "timestamp": "2026-01-22T10:30:15Z"
    }
  ]
}

Common error codes:

• VariableCreateFailed: Failed to create a variable
• VariableUpdateFailed: Failed to update an existing variable
• InvalidVariableName: Variable name does not meet naming requirements
• InvalidVariableValue: Variable value format is invalid
• PermissionDenied: User lacks permission to manage organizational variables

Changelog

2026-01-22

• Initial version of the document